Best Payroll Outsourcing Companies in Nairobi Kenya 2025

August 14, 2025

Table of Contents:

Introduction – Why Payroll Outsourcing in Kenya Matters
Top 10 Payroll Outsourcing Companies in Kenya (2025)
Best Payroll Outsourcing Services for SMEs in Kenya
How to Choose a Payroll Service Provider in Kenya
Cost of Payroll Outsourcing in Kenya (2025)
Why Outsource Payroll in Kenya?
FAQs on Payroll Outsourcing in Kenya
Conclusion
Disclaimer

Introduction – Why Payroll Outsourcing in Kenya Matters

Are you an NGO, multinational, corporate, or SME looking to outsource your payroll in Kenya but unsure where to start?

Managing payroll in Kenya isn’t just about paying salaries — it’s about staying compliant with PAYE, SHIF, NSSF, Housing Levy, and other statutory deductions while avoiding hefty KRA penalties.

For organizations of all sizes, outsourcing payroll services is one of the smartest ways to:

Save time and reduce costly errors
Ensure accurate tax and statutory filings
Improve data security for employee information
Stay up to date with changing compliance rules

In this guide, we review the Top 10 payroll outsourcing companies in Nairobi, Kenya (2025) – comparing their services, locations, and strengths.

Our top pick? Bubi Alexander & Co. for its affordable, compliance-driven, and audit-ready payroll solutions designed for Kenyan businesses.

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Top 10 payroll outsourcing companies in Nairobi Kenya 2025

Ref	Firm Name	Payroll Services Offered	Location in Kenya	Key Services Offered
1	Bubi Alexander & Co.	Affordable payroll outsourcing for SMEs, NGOs, and multinationals	Nairobi	– Payroll processing, payslip generation – PAYE/NSSF/SHIF filing, Housing Levy compliance – iTax & GHRIS integration – Audit-ready reports
2	Virtual HR Services Ltd	HR and payroll solutions for corporates and SMEs	Nairobi	– Payroll management – compliance reporting – HR outsourcing
3	Oasis Outsourcing Kenya	Payroll and HR support services	Nairobi	– Monthly payroll processing – statutory compliance – HR consultancy
4	Brites Management Services	Recruitment and payroll services	Nairobi	– Payroll outsourcing – employee records management – statutory filings
5	Workforce Africa	Tech-driven payroll and HR outsourcing	Nairobi	– End-to-end payroll Compliance – multi-country payroll
6	Ronalds LLP	Payroll and accounting services	Nairobi	– End-to-end payroll compliance – multi-country payroll
7	2Max Group Outsourcing	Payroll for SMEs and corporates	Nairobi	– Payroll processing – statutory deductions, reporting
8	Africa HR Solutions	Pan-African payroll outsourcing	Kenya presence	– Cross-border payroll compliance – tax filings
9	Mercans	Global and local payroll services	Kenya presence	– Multi-country payroll – HR outsourcing – Payroll compliance
10	PwC Kenya	Corporate payroll and tax solutions	Nairobi	– High-volume payroll compliance – HR system integration.

Best Payroll Outsourcing Services for SMEs in Kenya

For small and medium-sized enterprises, payroll outsourcing offers:

Lower operational costs
Faster processing times
Guaranteed compliance with KRA and labour laws

Bubi Alexander & Co. stands out for SMEs with cost-effective packages that maintain accuracy, compliance, and audit readiness.

How to Choose a Payroll Service Provider in Kenya in 2025

When selecting a payroll company, consider:

Compliance expertise – Are they up-to-date with Kenyan tax laws?
Technology – Do they offer iTax integration, cloud payroll, automated reports?
Experience – Do they have a Proven record working with similar businesses in your industry?
Scalability – Can they grow with you?
Security – How well do they protect sensitive employee data?

Cost of Payroll Outsourcing in Nairobi, Kenya (2025)

Payroll outsourcing costs in Nairobi, Kenya in 2025 vary depending on:

Number of employees
Complexity of payroll (e.g., allowances, benefits, multiple pay cycles)
Additional HR services (e.g., compliance, statutory filing, employee onboarding)

Average Market Rates:

SMEs: KES 1,500 – 3,000 per employee per month
Large Corporates & NGOs: Prefer annual contracts, which can significantly reduce the per-employee cost

Tip: If you want transparent, SME-friendly rates, check out our Bubi Alexander & Co. Payroll Pricing page for tailored packages.

Why should you outsource your Payroll services in 2025?

Compliance assurance – Avoid KRA, SHIF, NSSF penalties
Cost savings – No full-time payroll officer needed
Time efficiency – Free up HR and finance teams
Data security – Protect sensitive employee records
Scalability – Adjust easily as your team grows

Payroll Outsourcing in Kenya – FAQs

1. What is payroll outsourcing in Kenya?

It’s when a business hires a professional firm to manage employee salary calculations, statutory deductions, payslip generation, and compliance filings – ensuring timely and accurate payroll.

2. How much does payroll outsourcing cost in Kenya?

Most SMEs pay KES 1,500–3,000 per employee per month. Rates vary depending on complexity and additional services.

3. Is payroll outsourcing worth it for small businesses?

Yes. Even companies with under 10 staff can save time, avoid compliance errors, and access professional expertise.

4. Does payroll outsourcing include tax filing?

Yes, most providers handle PAYE, SHIF, NSSF, Housing Levy deductions and submit filings via iTax and GHRIS.

5. Which is the best payroll outsourcing company in Kenya?

There’s no one-size-fits-all. For SMEs in 2025, Bubi Alexander & Co. ranks highest for affordability, compliance, and audit-ready processes.

Struggling to Find the Right Payroll Partner in Nairobi?
Get the Top 5 Payroll Outsourcing Companies List – 2025!

Enter your name and email to download instantly:

DOWNLOAD MY FREE LIST !!!

Conclusion

If you want payroll that’s accurate, compliant, and stress-free, outsourcing is the way forward.

Bubi Alexander & Co. remains a top choice for SMEs, NGOs, and corporates seeking affordable, compliance-focused, audit-ready payroll services in Kenya.

Ready to discuss your payroll needs?