Is there a QuickBooks version for nonprofits?

QuickBooks Online is widely used by nonprofit organisations. It allows tracking of donations, categorisation of expenses, and generation of financial reports suitable for boards, donors, and management.

Bookkeeping Software for Nonprofits in Kenya – 2026 Guide

Q: What is the free bookkeeping software for nonprofits?

Wave and Zoho Books both offer free plans that may be suitable for very small nonprofits or community groups. Wave provides free core accounting features, while Zoho Books offers a free plan for small organisations. These tools can help track donations, manage expenses, and generate basic financial reports.

Q: Is there a free alternative to QuickBooks for nonprofits?

Yes. Wave and Zoho Books are commonly used as free or low-cost alternatives to QuickBooks. They allow nonprofits to manage finances, automate basic bookkeeping tasks, and generate reports without high software costs.

Q: Can I outsource my nonprofit bookkeeping in Kenya?

Yes. Nonprofit organisations in Kenya can outsource bookkeeping to professional accounting firms or consultants. Outsourcing can help improve accuracy, ensure compliance with regulations, and allow the organisation to focus on its core mission.

February 20, 2026

Estimated read time: 2 minutes

Are you struggling to keep your nonprofit’s finances organized?

Tracking donations, expenses, and generating reports can feel overwhelming. The right bookkeeping software for nonprofits in Kenya can help you automate your accounting, stay donor-ready, and focus on your mission.

Here’s a quick guide by Bubi Alexander to the top 5 bookkeeping tools for nonprofits in Kenya, including costs, so you can choose what works best for you and your team.

Table of Contents:

QuickBooks Online – Best Bookkeeping Software for Small Nonprofits in Kenya
Xero – Cloud-Based Bookkeeping Software for Nonprofits in Kenya
Wave – Free Bookkeeping Software for Nonprofits in Kenya
Sage Intacct – Advanced Bookkeeping Software for Nonprofits in Kenya
Zoho Books – Affordable Bookkeeping Software for Nonprofits in Kenya
Frequently Asked Questions (FAQs) – Bookkeeping Software for Nonprofits in Kenya
How Bubi Alexander Can Help You Manage Nonprofit Finances in Kenya
Disclaimer

1. QuickBooks Online – Best Bookkeeping Software for Small Nonprofits in Kenya

Feature	Description
Why it’s useful for nonprofits	– User-friendly. Automatically track donations, categorize expenses, and generate clear reports.
Best for	– Small nonprofits starting out or nonprofits that want donor-ready financial statements.
Monthly cost	– ~$38–49/month
Key benefit	– Helps you stay compliant and organized, saving time on manual bookkeeping.

Pro Tip: QuickBooks makes it easy to generate reports for your board or donors, keeping your nonprofit transparent.

Struggling to choose the right bookkeeping software for your nonprofit?

Bubi Alexander can help you select and set up the best tool so your finances stay accurate and donor-ready.

Book a Free Consultation with Bubi Alexander Today WhatsApp

2. Xero – Cloud-Based Bookkeeping Software for Nonprofits in Kenya

Feature	Description
Why it’s useful for nonprofits	– Cloud-based. Collaborate in real time, manage multiple projects, and reconcile accounts online.
Best for	– Nonprofits with multiple staff or remote teams.
Monthly cost	– ~$29–50/month
Key benefit	– Lets your team work together smoothly, even from different locations.

Pro Tip: Xero is perfect if you want your nonprofit bookkeeping to be accessible anywhere, anytime.

3. Wave – Free Bookkeeping Software for Nonprofits in Kenya

Feature	Description
Why it’s useful for nonprofits	– Free, simple, and easy to learn. Track income, expenses, and create basic reports.
Best for	– Very small nonprofits or community groups.
Monthly cost	– Free (optional pro features ~$19/month)
Key benefit	– Helps you start bookkeeping without spending on software, ideal for very small nonprofits.

Pro Tip: Wave is great if you’re just starting out and want simple, automated record-keeping.

4. Sage Intacct – Advanced Bookkeeping Software for Nonprofits in Kenya

Feature	Description
Why it’s useful for nonprofits	– Handles complex finances, grants, and multiple projects in one platform.
Best for	– Large nonprofits with multi-project operations.
Monthly cost	– Custom pricing (contact Sage for a quote)
Key benefit	– Lets your nonprofit manage complex finances efficiently and track multiple grants/projects.

Pro Tip: Sage Intacct is ideal if your nonprofit needs enterprise-level accounting software.

5. Zoho Books – Affordable Bookkeeping Software for Nonprofits in Kenya

Feature	Description
Why it’s useful for nonprofits	– Affordable and beginner-friendly. Automates tracking of income and expenses, and creates reports easily.
Best for	– Nonprofits with limited budgets.
Monthly cost	– Free plan for very small nonprofits; Standard ~KSh 849; Professional ~KSh 1,699; Premium ~KSh 2,499
Key benefit	– Lets you manage your nonprofit finances without breaking the budget.

Pro Tip: Zoho Books is perfect if you want a simple yet complete accounting tool for your nonprofit.

Not sure which software to use or how to set it up for your NGO?

We guide nonprofit leaders step by step to track donations, expenses, and generate reports efficiently.

Book a Free Consultation with Bubi Alexander Today WhatsApp

Frequently Asked Questions (FAQs) – Bookkeeping Software for Nonprofits in Kenya

1. What is the free bookkeeping software for nonprofits?

Wave and Zoho Books both offer free plans suitable for very small nonprofits or community groups.
Wave is completely free for core accounting, while Zoho Books has a free plan for small organizations.
These tools help you track donations, manage expenses, and generate reports without spending on software.

2. Is there a free alternative to QuickBooks for nonprofits?

Yes! Wave and Zoho Books are excellent free or low-cost alternatives to QuickBooks.
They let you handle your nonprofit’s finances easily, automate basic bookkeeping tasks, and stay donor-ready.

3. Is there a QuickBooks for nonprofits?

QuickBooks Online is widely used by nonprofits and allows you to track donations, categorize expenses, and create nonprofit-specific reports.
It’s especially useful for small to medium nonprofits that want clear, donor-ready financial statements.

4. Can I outsource my nonprofit bookkeeping in Kenya?

Absolutely! You can outsource your bookkeeping to Bubi Alexander.
We provide virtual CFO and outsourced bookkeeping services for nonprofits, so you can focus on your mission while we handle your financial management.

Request a free consultation today to see how we can help you organize your accounts, track donations, and generate reports.

Pro Tip: Outsourcing your nonprofit bookkeeping can save time, reduce errors, and make sure your organization stays fully compliant with Kenyan regulations.

How Bubi Alexander Can Help You Manage Nonprofit Finances in Kenya

Feeling overwhelmed by financial management for your nonprofit in Kenya? You’re not alone.

Bubi Alexander provides outsourced bookkeeping and virtual CFO services designed specifically for nonprofits like yours.

Here’s how we help you and your nonprofit:

Set up your books from scratch – We organize your accounts so everything is clear and compliant.
Train your team – We teach your staff to record donations, track expenses, and generate accurate reports.
Fully manage your finances – We handle daily bookkeeping, reporting, and donor accounting, so you can focus on your mission.

Pro Tip: Request a quote today and get it within 48 hours, so your nonprofit can start keeping accurate, compliant records immediately.

With Bubi Alexander’s support, you’ll spend less time worrying about numbers and more time making a real impact in your community.

Book your free first consultation today and discover how we can simplify payroll in Kenya for your business.

Do you want to learn how to handle bookkeeping as a nonprofit? check out our simple guide: Bookkeeping for non-profit organizations in Kenya .